Privacy Policy

1. Who We Are

Vantree Management ("we", "us", "our") is a model and talent agency based in London, United Kingdom. For the purposes of UK data protection law (UK GDPR and the Data Protection Act 2018), Vantree Management is the data controller of the personal information described in this policy.

If you have any questions about this policy or how your information is handled, contact us through the contact form on this website or by email at info@vantreemanagement.com.

2. Information We Collect

We collect information in the following situations:

• When you apply to join us — your name, contact details (email address and phone number), date of birth or age range, physical measurements relevant to modelling work, photographs, CV and any other information you choose to include in your application.
• When you contact us — your name, email address and the contents of your message.
• When you are represented by us — booking history, portfolio images, payment details necessary to pay you for work, and communications relating to castings and jobs.
• When clients book talent — business contact details, booking requirements and billing information.

We do not knowingly collect information from children under 16 without the consent of a parent or legal guardian.

3. How We Use Your Information

We use personal information to:

• Assess applications and decide whether to offer representation
• Create and display talent profiles on our website and in casting submissions, with the talent's agreement
• Put talent forward for castings, jobs and opportunities
• Arrange, manage and invoice bookings
• Respond to enquiries and communicate about our services
• Meet our legal and accounting obligations

4. Legal Bases

We rely on the following legal bases under UK GDPR: consent (for example, when you submit an application or agree to your photos appearing on our website), contract (managing bookings and representation), legal obligation (tax and accounting records) and legitimate interests (running and promoting our agency in ways you would reasonably expect).

5. Who We Share Information With

We share talent information with clients, casting directors, photographers and production companies only as needed to put talent forward for work and manage bookings. We use trusted service providers to run this website, store data and send email; they process data only on our instructions. We do not sell personal information to anyone.

6. How Long We Keep Information

Unsuccessful application details are kept for up to 12 months and then deleted. Information about represented talent is kept for the duration of representation and for up to 6 years afterwards where required for legal, contractual or accounting reasons. Enquiry messages are kept for as long as needed to deal with the enquiry.

7. How We Protect Information

Personal information is stored on secure, access-controlled systems. Access is limited to people who need it to carry out the activities described in this policy. Where data is transferred outside the UK by our service providers, it is protected by appropriate safeguards recognised under UK law.

8. Your Rights

You have the right to:

• Access a copy of the personal information we hold about you
• Ask us to correct inaccurate information
• Ask us to delete your information
• Withdraw consent at any time (for example, ask us to remove your profile from our website)
• Object to or restrict certain processing
• Receive your information in a portable format

To exercise any of these rights, contact us using the details in section 1. We will respond within one month. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk if you believe your information has been mishandled.

9. Cookies

This website does not use advertising or tracking cookies. Essential technical storage may be used by our hosting and database providers to deliver the website securely.

10. Changes to This Policy

We may update this policy from time to time. The latest version will always be published on this page. This policy was last updated in July 2026.